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Voice memo

Rapid-log tasks and thoughts by speaking to Tana with the Tana Capture app. Along with some Inbox magic, your brain dump could turn into a list of tasks, or your next magnum opus.
Last updated: November 13, 2024

Overview

Voice memos are a fast way to get your thoughts out of your head and into Tana for further processing. Tana Capture's voice memo is perfect for when you're on the go and all you want is a quick and friction-less way to capture your thought in as much fidelity as possible. Voice memos are also great for moments where you can't thumb-type it down fast enough or you're in the middle of making dinner.

When a voice memo is recorded, it gets sent to your current daily note via the Inbox and instantly transcribed and enriched by entities in your Tana.

You can further process voice memos using Rewrite, an AI feature for rewriting transcripts into other types of content.

Basics

  • Make voice recordings in Tana Capture, and they will be sent to your daily notes page (via the Inbox) and processed there.
  • Speak in a single task, and it will be automatically tagged and added to your list of tasks.
  • For longer recordings, zoom into it and you'll see a full transcript that you can use the Rewrite action on.
  • This does not work with the voice recording feature on the desktop app, as those do not send the voice file via the Inbox for processing. You can process it manually by running the command Inbox Audio Processing Command
  • The Rewrite action helps you transform a rambling set of thoughts into a fully written piece. Current options include Summary, Pros and cons, Article and Tweet, with more to come. Rewrite is present on all voice recording files in Tana.
  • When you rewrite as Article, a Publish button appears that opens the preview window for Tana Publish. In one click you can share the piece externally, with password protection or freely.

Detail

How to use voice memos

  • Make sure you have Tana Core (or a trial at least) and that voice memos are installed in your Tana
  • Get the Tana Capture app on your phone and record a voice memo. If you don't have it yet, you can download it here. Note: You can also drag an audio file into the Inbox and it'll start processing.
  • The recording will be sent to your daily notes immediately and transcribed.
  • For any voice memo, you can zoom into it to see a full transcript that you can use the Rewrite action on. If it found items like tasks, it will put them in the Items tab.

Rewrite

All voice recordings now have a new feature called Rewrite

You can find the Rewrite options on the top-right of the voice recording.

Summary: Generates a summary of the transcript

Pros and cons: Generates a list of pros and cons. Tag the title with #article to publish and share immediately with Tana Publish

Article: Generates an article you can publish and share immediately with Tana Publish

Tweet: Generates drafts of short-form social media posts

These are just the beginning, more to come!

Voice memo setup for existing users

If you're an existing user, you'll see a blue prompt on the bottom of the sidebar to try out the new voice memo.

This guides you through a short setup which will confirm which #task tag you want to use, and replaces all On added commands currently on your Inbox.

If you want to save these commands, we recommend moving them out before running the setup as it will replace everything with the new command (see below).

New command node: Inbox Audio Processing Command

The Inbox Audio Processing Command is a new command specifically to process audio coming through the Inbox. It transcribes, then sends the voice memo to your daily notes page.

The only available parameter is Tag candidates. By default, this is set with your chosen Task tag.

To find it, run the command Configure node on the Inbox node and scroll down to On child added.

To change the default task that gets used by voice memos

Follow the instructions above to open the Inbox Audio Processing Command.

In the Inbox Audio Processing Command, open the configuration and there you can change the default tag that gets applied

To change the target location for voice memos

Follow the instructions above to open the Inbox Audio Processing Command.

In the Inbox Audio Processing Command, open the configuration and add the parameter called Target location for voice memos. There you can choose from options or paste a reference to any node you want them sent to. If it's empty, the voice memo is not moved anywhere.