“I 100% attribute being accepted to law school to Tana! For three years, I’ve relied on Tana to organize my work and life. Tana’s unique connected nodes structure does exactly that, making it easier than ever to stay on top of everything.”Dr. Monica D.T. Rysavy
Founder of Systematic You
Tana for personal use
Like having an operating system for your life.
Capture big ideas or fleeting thoughts, organize tasks and projects, and finally stop forgetting that thing you always forget.
What is Tana for personal use?
Tana for personal use is your all in one system for managing ideas, tasks, notes, and projects in a single connected workspace. Instead of scattering your life across separate apps for notes, to do lists, and spreadsheets, you capture everything in one place, powered by a knowledge graph and deeply integrated AI.
You write the way you think, in bullets and nested lists. Tana quietly turns your information into structured nodes you can search, filter, and reuse later. Mind like water. Finally.
What can you do with Tana in your personal life?
Tana is the place where "everything in my head" goes so it doesn't get lost. People use it for:
- Daily planning: Capture your day in one outline with tasks, events, and notes side by side. No more switching between three apps before breakfast.
- Personal projects: Plan trips, side projects, creative work, and long term goals with clear next actions. From "someday maybe" to "actually happening."
- Learning and reading: Save highlights from books, podcasts, and articles, then connect them to your ideas and projects. Your highlights finally become useful.
- Life admin: Track finances, health logs, home projects, and recurring chores without juggling separate tools. One place for "adulting."
- Personal relationships: Run a lightweight personal CRM for friends, family, mentors, and networking. Remember birthdays, follow up on conversations, be the friend who actually remembers.
Because everything lives in one graph, you can view the same information as outlines, lists, tables, boards, or calendars. No duplicating. No syncing nightmares.
“I have been using note-taking apps for over a decade. Starting from Notepad, moving to Microsoft Word, Evernote, Gdocs — I've used them all. Then came the era of outliners like Roam, markdown extensible apps like Obsidian, and database-centric Notion. All this while, I felt like something was missing. I wanted a way for data to be easily retrievable, customisable, and yet easily queried intuitively. I found it all in Tana — I can't believe I've waited so long for something like this.”Winston Teng
Doctor
Like having your own research assistant.
Tana is like having a highly efficient assistant sitting next to you, answering your questions in the blink of an eye.
Tana AI can Summarize: Turn long notes, meetings, or captured articles into clear takeaways; Extract: Pull out tasks, decisions, and follow ups from messy notes automatically; Structure: Transform scattered thoughts into plans, checklists, or briefs; Generate: Create ideas, outlines, and drafts based on what's already in your workspace.
Here's the magic: AI works inside your Tana graph. It can use your own notes, tags, and structure as context instead of treating everything as a blank document. It knows what you've captured before. It sounds like sorcery. It's just Tana.
Tana AI can Summarize: Turn long notes, meetings, or captured articles into clear takeaways; Extract: Pull out tasks, decisions, and follow ups from messy notes automatically; Structure: Transform scattered thoughts into plans, checklists, or briefs; Generate: Create ideas, outlines, and drafts based on what's already in your workspace.
Here's the magic: AI works inside your Tana graph. It can use your own notes, tags, and structure as context instead of treating everything as a blank document. It knows what you've captured before. It sounds like sorcery. It's just Tana.
Tana handles mundane work, so you can do what you do best.
Repetitive work quietly eats your time. Rewriting the same checklists. Copying info between tools. Hunting for the note "you know you wrote somewhere." Sound familiar?
In Tana you can: Standardize the recurring stuff: Use Supertags and templates for meetings, projects, habits, and reviews. Set it up once, reuse forever; Let AI do the boring parts: Fill in routine text, reformat notes, clean up messy data; Stop remembering every connection: Auto link related notes, tasks, and people so your brain doesn't have to; See only what matters today: Create saved views that show you exactly what's relevant, not everything you've ever written.
You spend less time maintaining your system and more time actually doing the things it's supposed to support. That's the point.
In Tana you can: Standardize the recurring stuff: Use Supertags and templates for meetings, projects, habits, and reviews. Set it up once, reuse forever; Let AI do the boring parts: Fill in routine text, reformat notes, clean up messy data; Stop remembering every connection: Auto link related notes, tasks, and people so your brain doesn't have to; See only what matters today: Create saved views that show you exactly what's relevant, not everything you've ever written.
You spend less time maintaining your system and more time actually doing the things it's supposed to support. That's the point.
Why use Tana instead of a regular notes or to do app?
Most personal tools do one thing well: notes, tasks, or calendars. Tana is built for the way real life actually works, messy, overlapping, and cross connected.
- One place instead of many apps: Notes, tasks, projects, and references live in one workspace. No more "wait, which app did I put that in?"
- Connected, not siloed: The same node can be a task, part of a project, linked to a person, and show up in your daily plan. All at once.
- Flexible structure: Start simple and layer on fields, tags, and views as your life gets more complex. Tana grows with you.
- AI that sees your context: Tana AI works with your entire graph, not just a single document. Better answers. Smarter automations.
If you've ever said "I know I wrote that down somewhere…" Tana is built to make that sentence disappear.
Questions and answers
Is my personal data private?
Yes. Your personal workspace is yours alone. AI features operate within your account, and you control what's captured and how it's structured. Your second brain stays yours.
Can I keep work and personal life separate?
Yes. Use separate workspaces or tags and views to keep them distinct, while still linking things that overlap like your calendar, energy, or long term goals. Your boundaries, your rules.
Do I need to understand knowledge graphs to use Tana?
No. You work in a familiar outline with bullets and indentation. Tana builds the knowledge graph behind the scenes so you and AI can search, filter, and reuse your information later. You get the benefits without the complexity.
How is Tana different from Notion, Todoist, or Obsidian?
Todoist is great for task lists, Obsidian for markdown notes, Notion for databases and pages. Tana combines an outline editor, knowledge graph, and AI in one app. Your notes, tasks, projects, and people are all connected and viewable in different ways without duplicating data. One tool that does what used to take three.
Is Tana overkill if I just want to be more organized?
Not at all. You can start with a single daily note and one task tag. Tana scales from "simple list of things to do today" to a full life operating system without forcing complexity on you. Start simple. Add structure when you actually need it.