Apps and platforms

The Tana desktop app is available for Mac, Windows, and Linux, and provides features beyond the web experience. Download it from the download page, which detects your operating system, or from the Download button in the top navigation.

The Windows download is a small installer that fetches the app while it installs, so the file you download is a couple of megabytes rather than the whole app.

On the desktop app, Tana captures external meetings through your computer's own audio. Because it captures the audio your machine plays, it works across any meeting platform rather than a fixed set, and it is designed to be lighter on your machine and more reliable. It runs on the Mac and Windows desktop apps, and it is not available on Linux.

A small always-on-top card opens a couple of minutes before a scheduled meeting so you can act in one click, with pause and stop controls right in it. Its main button depends on the meeting:

• Open & Capture for an external meeting that has a join link. One click starts recording and opens the link, so a join that gets blocked never leaves you unrecorded.
• Capture Meeting for an external meeting with no link.
• Join Meeting for a Tana meeting with two or more people, which takes you straight into the call.

Click the card's title to open the meeting in Tana, and End stops the capture and takes you to it. You can also start a capture from Capture on Home for a meeting that is not on your calendar. If someone else in your organization is already capturing the same meeting, the card names them and asks you to confirm before starting a second recording, so it is not recorded twice.

The companion window. Once a capture is running, that card becomes a fuller window you keep beside your call. It shows what Tana is capturing, carries the meeting's own title, and gives you the meeting assistant right there, so you can create actions and finish work without leaving the call. Drag it by its grip to move it, and its edge to resize it. Its top strip carries Collapse, which shrinks it to a one-row strip and back, and New window, which opens a Tana window for the organization the recording belongs to without disturbing the recording. It works with no Tana window open at all.

System-audio capture needs the operating system's microphone and system-audio permissions. If Tana does not have them, it will not start recording; instead it brings Tana to the front and opens Settings, Permissions, where you can grant microphone and system-audio access and try again.

If the meeting is not already on your calendar, Tana creates a matching event for it.

In the transcript your own audio is attributed to you. The other participants are named when enhanced capture is on, and split out as positional speakers ("Speaker 1", "Speaker 2", and so on) when it is not.

Auto wrap-up: External captures get the same periodic mid-meeting wrap-ups and section refreshes that in-app calls get, on top of the post-recording wrap-up. The event picks up a tagline, a summary, and outcome proposals without you needing to open it.

The Tana desktop app is available for Mac, Windows, and Linux, and provides features beyond the web experience. Download it from the download page, which detects your operating system, or from the Download button in the top navigation.

The Windows download is a small installer that fetches the app while it installs, so the file you download is a couple of megabytes rather than the whole app.

Tabs

Open multiple documents in separate tabs within one window. The tab bar appears at the top when you open a second tab. Each tab maintains its own navigation history and split view state.

A new tab signs in to the organization of the link that opened it, not whichever organization you used last, so following a link into another workspace does not move your current one.

Use Cmd+TCtrl+T to open a new tab, Cmd+WCtrl+W to close the current one, and Ctrl+TabCtrl+Tab or Ctrl+Shift+TabCtrl+Shift+Tab to cycle between them. Cmd+1Ctrl+1 through the eighth tab jumps straight to that tab, and Cmd+9Ctrl+9 jumps to the last one. Cmd+ClickCtrl+Click on any link opens it in a new tab.

Split view

Work with two documents side by side. Use Cmd+Option+ClickCtrl+Alt+Click on any link to open it in the other pane. Drag the divider to adjust the split ratio. Each pane can be closed independently.

Use Cmd+Shift+ClickCtrl+Shift+Click on a link to open it in a new window instead.

Find in page

Use Cmd+FCtrl+F to open a find bar that searches the current page. Enter jumps to the next match, Shift and Enter to the previous, and Escape closes it.

Profiles

The Profiles menu in the application menu bar lists your profiles and New Profile..., which opens a window with its own isolated sign-in. Use profiles to stay signed in to multiple accounts or organizations side by side, each in its own window.

External meeting capture

The desktop app can detect active Zoom, Teams, and Google Meet calls and capture their audio and screen content for transcription and outcome extraction. See External meeting capture for the full workflow.

Launch at login

Launch at Login in the app menu on macOS, or Launch at Startup in the File menu on Windows, opens Tana when you log in. It is on by default; untick it to stop.

System tray

The desktop app installs a menu bar icon that shows today's agenda across every organization you are signed in to. Events are listed in time order. When you are in more than one org, each event is labelled with the org it belongs to so it is clear which org it is from. The menu bar title shows the meeting that is happening right now, or the next one coming up if nothing is in progress. Click any event to jump to it.

Deep links

The desktop app registers the tana-app:// URL scheme. Links in this format open the corresponding document directly in the app, making it easy to link to Tana content from other tools.

Opening a link in the desktop app

Click an organization-scoped Tana link in a browser with the desktop app installed and Tana offers to hand it off before asking you to sign in. The Open in Tana chooser offers Open always, which opens it now and saves the preference, Open once for this time only, and Continue in browser, which is never saved.

With the desktop preference saved, later links show a brief "Opening in the desktop app" screen with an Open in browser instead escape and an Always ask where to open button to clear the preference. You can also reset it from the Tana links row in Settings, Preferences.

Meeting links skip this entirely, so a guest joining a call in the browser is never sent to the app.

Open multiple documents in separate tabs within one window. The tab bar appears at the top when you open a second tab. Each tab maintains its own navigation history and split view state.

A new tab signs in to the organization of the link that opened it, not whichever organization you used last, so following a link into another workspace does not move your current one.

Use Cmd+TCtrl+T to open a new tab, Cmd+WCtrl+W to close the current one, and Ctrl+TabCtrl+Tab or Ctrl+Shift+TabCtrl+Shift+Tab to cycle between them. Cmd+1Ctrl+1 through the eighth tab jumps straight to that tab, and Cmd+9Ctrl+9 jumps to the last one. Cmd+ClickCtrl+Click on any link opens it in a new tab.

Work with two documents side by side. Use Cmd+Option+ClickCtrl+Alt+Click on any link to open it in the other pane. Drag the divider to adjust the split ratio. Each pane can be closed independently.

Use Cmd+Shift+ClickCtrl+Shift+Click on a link to open it in a new window instead.

The desktop app installs a menu bar icon that shows today's agenda across every organization you are signed in to. Events are listed in time order. When you are in more than one org, each event is labelled with the org it belongs to so it is clear which org it is from. The menu bar title shows the meeting that is happening right now, or the next one coming up if nothing is in progress. Click any event to jump to it.

Click an organization-scoped Tana link in a browser with the desktop app installed and Tana offers to hand it off before asking you to sign in. The Open in Tana chooser offers Open always, which opens it now and saves the preference, Open once for this time only, and Continue in browser, which is never saved.

With the desktop preference saved, later links show a brief "Opening in the desktop app" screen with an Open in browser instead escape and an Always ask where to open button to clear the preference. You can also reset it from the Tana links row in Settings, Preferences.

Meeting links skip this entirely, so a guest joining a call in the browser is never sent to the app.

Tana follows your system appearance and renders in light or dark to match. The whole app switches together, so Home, meetings, documents, and chats always agree, and changing the setting on your machine applies immediately without a reload.

Tana works in any modern browser at home.tana.inc. The web app can be installed as a PWA (Progressive Web App) for a more app-like experience.

The web app has the same core workspace and meeting features as the desktop app. Desktop features, including tabs, split view, profiles, external meeting capture, the menu bar agenda, and tana-app:// links, are not available in the browser.