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What is an agentic meeting?

An agentic meeting is a meeting where AI agents take part as active contributors, not silent notetakers. Your agents work like remote coworkers in the call: they listen, watch and remember past meetings, suggest what they can do for you, and take on work you delegate in real time, from research to filed issues to updated docs. A notetaker gives you a transcript and a summary afterwards. An agentic meeting ends with the work already done.

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  • Claude
  • ChatGPT
  • Grok
  • Gemini
  • Lovable
  • Ari

Agentic meetings at a glance

Short answers, checked

Also called
AI agent meetings, agent-assisted meetings
Who takes part
People, plus the AI agents each of them brings
When work happens
During the meeting, not after it
Agents
Claude, ChatGPT, Grok, Gemini, Lovable, Ari, Tana
Meeting platforms
Zoom, Google Meet, Microsoft Teams, Tana meetings, in person
Price
Free plan; Pro $19 per user per month, billed monthly

How does an agentic meeting work?

Agentic meetings are built for collaboration between people and their agents. In every agentic meeting, the agents:

  • Listen and watchLive transcript, screen shares and chat
  • Remember past meetingsEarlier decisions and commitments, live in the call
  • Suggest, then act when you nudgeProposed actions, quiet nudges or a voice command
  • Keep their full powerYour agent’s skills, memories and connectors
  • Come from everyone in the roomEach person brings an agent; switch per job

Agentic meetings in Tana work in Zoom, Google Meet, Microsoft Teams, Tana meetings and in person.

What can agents do in an agentic meeting?

Anything your agent can do with its connected tools, using the meeting as context. One meeting can produce several outputs.

  • Research live: the web, analytics, your tools, past meetings and trends
  • Follow up: send emails and Slack messages, schedule the next meeting
  • Build: code, designs, prototypes and marketing campaigns
  • Plan and track: update project plans, file issues in any connected tracker
  • Create and update: docs, slide decks, sheets, dashboards and financial models

Example: in sprint planning, the agent files the issues, updates the project plan and tells stakeholders before the call ends.

How is an agentic meeting different from an AI notetaker?

Checked

Notetakers, Gemini in Google Meet and ChatGPT record mode write the meeting up afterwards. In an agentic meeting, agents are part of the meeting and do the work during it. Tana is both the meeting and the agents’ companion in it.

Tana vs AI notetakersBring your own agents

Agentic meeting (Tana)AI notetakersGemini in Google MeetChatGPT record mode
When the AI actsDuring the meetingAfter the meeting, through a connectorNotes when the meeting endsSummary when the recording stops
Which AIAgent-agnostic: Claude, ChatGPT, Grok, Gemini, Lovable, Ari or Tana’s own agent, with more comingThe notetaker’s AI. 15 also have Claude connectorsGoogle’s GeminiChatGPT
MeetingsZoom, Google Meet, Microsoft Teams and Tana meetingsDepends on the toolGoogle MeetAudio recorded in the ChatGPT macOS app, up to 4 hours
What you getWork done in your tools before the meeting ends, plus a shared context graph for your companyNotes, summaries and transcriptsNotes in a Google Doc in the organizer’s DriveA summary in a canvas
PlanYour agent plan, plus Tana. Free plan, Pro $19 per user per month, billed monthlyGranola, Fathom, Otter, Fireflies and Fellow all have free plans. Paid from $7 per user per month billed yearlyAn eligible Google Workspace edition or Google AI planChatGPT Plus, Pro, Business, Enterprise or Edu

Sources: tana.inc/pricing, claude.com/connectors, the pricing pages of Granola, Fathom, Otter, Fireflies and Fellow, support.google.com/meet/answer/14754931, help.openai.com/en/articles/11487532-chatgpt-record

Is an agentic meeting private?

Agents run on your login, with your connectors and your permissions. They only get the transcript, screen shares and chat of the meeting you bring them into.

Can my agent see my teammates’ data?

Only what they have shared with you. Meetings are private by default, and your agent cannot see more than you can.

What do I need to run an agentic meeting?

Just the Tana desktop app and your agent’s desktop app, connected. Keep your usual meeting provider (Zoom, Google Meet or Microsoft Teams) or host the meeting in Tana.

Does an agentic meeting replace my notetaker?

Yes. Keep your meeting platform, but you no longer need a separate notetaker. If your old notetaker is connected to your agent, your agent can still use that history in Tana.

Does a bot join an agentic meeting?

Not in Tana. It runs on your own machine and works with Zoom, Google Meet and Microsoft Teams, so no extra participant shows up in the call.

Two colleagues talking across a table in prism light, with a laptop open and no bot in the call

Give your agents a seat at the table

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Changelog

  1. Added Ari, the CFO agent from cfo.ai, to the agents.
  2. Launch pricing: Pro $19 per user per month, billed monthly.
  3. Rewritten as the definition page for agentic meetings: answer first, one question per section. Outputs grouped by what agents do, not by meeting type. Agents: Claude, ChatGPT, Grok, Gemini, Lovable. Pro price $20.
  4. Bring your own agents launched.
What is an agentic meeting? | Tana