AI chat goes further before hitting usage limits

ImprovedAI chat goes further before hitting usage limits. We've further optimized how AI chat works under the hood, so it uses a lot fewer tokens for the same quality. If you've been running into usage limits, you should hit them less often now. AI chat
ImprovedAsk the AI for a link. When Tana's AI references a document or meeting in chat, ask for a link and it'll hand you one you can share anywhere, in a message, an email, wherever. This works whether you're chatting in the app, by voice, in an agent routine, or with Tana in Slack. AI chat, Meetings
ImprovedMore reliable person search everywhere. Finding a person by name is more forgiving across Tana: search, @-mentions, the People page, the meeting invite picker, and the Access panel's people search now match full names and fold accented characters, so typing a name without its accent, like "orjan", still finds the right person, "Ørjan". Interface, Meetings
ImprovedLaunch Tana at login. The desktop app can open automatically when you log in to your computer, on by default from your first launch. Turn it off from the checkbox in the app menu on macOS ("Launch at Login"), or the File menu on Windows ("Launch at Startup") and Linux ("Launch at Login"). Apps
ImprovedRename several items in one request. Ask the AI to rename a batch of items, like "rename these 10 tasks", and it renames them all in one go instead of one at a time. AI chat
ImprovedCall view stays focused on who's actually there. During a call, the stage now shows only people who are actually live, so an open seat for someone who hasn't joined doesn't take up space. Anyone not yet in the call shows in a "not in call" button in the meeting header instead, with a roster you can open. Meetings
FixedLinked types in AI proposals show their name. When the AI proposes several types in one chat and one links to another, like an Observation type pointing at a Species type that's itself still pending, the proposal preview now shows the linked type's name instead of a raw identifier. Proposals, Types
Fixed"Anyone with the link" filter works in search. The "Anyone with the link" option in the Visibility filter now actually narrows search and browse results to link-shared items, instead of returning everything. Interface
FixedClearer message for network sign-in failures. When the desktop app can't sign in because of a blocked network connection, like a VPN or firewall, it now explains that and suggests switching networks or turning off the VPN, instead of showing a generic error. Apps
FixedPre-call placeholder cards no longer dominate the screen. Before a call starts, the "Add talking points," "Find and pin," and "Create new" cards now stay a sensible size instead of stretching to fill the whole panel. Meetings
InfoEarly preview: detect meetings without a calendar invite. An early, opt-in preference: turn on "Detect external meetings" in Settings, Preferences on the desktop app (not available on Linux), and Tana notices meeting-like activity from your microphone and speakers even when there is no calendar event or supported video app open. A "Meeting in progress" card appears with Capture Meeting and Dismiss buttons, naming the matching calendar event when one lines up. Off by default while we tune it; expect it to keep improving. Meetings, Apps

Jul 24, 2026

Ask the AI to pin things for you

ImprovedAsk the AI to pin things for you. You can now ask the AI to pin or unpin something: a doc onto a meeting, a space, or a calendar date, or a space, agent, or type into your sidebar. It applies right away, with no proposal to approve first. AI chat, Interface
FixedZoom controls work in the desktop app on Linux. Zoom in, zoom out, and actual size in the View menu now work in the desktop app on Linux. macOS is unaffected. Apps
FixedPanel titles are clickable to rename again in the desktop app. Clicking a chat, call, video, transcript, image, or file panel's title to rename it works again in the desktop app. Apps, Interface

Jul 20, 2026

Start, schedule, or capture external meetings right from Today

ImprovedStart a Tana meeting, or capture one held in Zoom, Meet, or Teams. The top of the Today page now has two action cards. New Meeting is the main path: start an ad-hoc Tana call or schedule one from the same form (add people, pick a time with Now plus a duration control or an explicit start and end, then Join Meeting to start right now or Create to schedule for later). External Capture is for the meetings you take in another tool like Zoom, Google Meet, or Teams: on desktop it captures the meeting's audio so you still get a Tana transcript and summary, and on the web it links to the desktop download. A Search meetings button in the calendar toolbar opens a search popover scoped to meetings, so you can jump to a past one without leaving Today. Meetings, Today
ImprovedThe AI can navigate a recurring meeting series. Ask the AI about a meeting that repeats and it can now hop between occurrences: what the previous or next one covered, what happened three weeks ago, or the whole series in one shot. It also knows the meeting you're currently scoped to is a recurring one, so questions like "what did we agree last time?" resolve without you having to name the series. Applies to your own calendar events. Meetings, AI chat
ImprovedDownload a meeting summary as Markdown. The Share button on the post-call Summary panel now offers Download Markdown, so you can save the whole summary (tagline, participants, key takeaways, topics, next steps) as a .md file. The same menu also carries Copy link, send to a member or agent, run a skill or integration, and start a chat about the summary, matching what Send to offers on any doc. Meetings, Docs

Jul 15, 2026

Never miss an upcoming Tana meeting

NewJoin upcoming Tana meetings from the desktop pre-meeting card. The always-on-top card that appears about two minutes before an external Zoom, Meet, or Teams meeting now also appears before internal Tana meetings with two or more people involved. Instead of Capture Now, it shows a Join Meeting button that brings the meeting's org window forward and drops you straight into the call, skipping Get Ready. Solo calendar entries and cross-org invites don't surface a card. While you're active in a Tana call the card parks itself and re-surfaces when the call ends, so it never covers what you're already doing. Meetings, Apps
NewInvite an attendee to your organization from the meeting card. Admins hovering an attendee in the meeting event card's attendee list see an Invite to organization icon on the row, if that person shares your corporate email domain but isn't yet a member. Clicking it opens Settings, Members with their email prefilled, so you can send the invite in one step from the meeting you're already looking at. Freemail domains (gmail, outlook, and so on) never trigger it, and non-admin viewers never see it. Meetings
ImprovedVoice agent answers about the recent conversation instantly. Ask the in-meeting voice agent what was just discussed and it answers right away, instead of pausing to look up the transcript first. Longer follow-ups that need workspace search, summaries, or writes are handed off to a background chat, so the voice conversation itself never stalls waiting for a slow tool call. Meetings, Agents
FixedMeeting summaries show when there's nothing to summarize. If a meeting didn't have enough conversation to write a summary from, the Summary panel now says so directly instead of showing a spinner that never finished. Meetings
FixedRight-clicking inside a document no longer risks deleting it. Right-clicking on a block's drag handle inside an open document could delete the whole document. The document-level right-click menu that hosted Delete has been removed. Everything it carried, including Delete, is still reachable from the document toolbar's more-actions menu, Send to, and the assignee row. Docs
FixedA meeting's title and time stay put once it's synced. Only the organizer's calendar sync can update the title, start, and end time of an already-synced meeting, so another attendee's calendar can no longer overwrite them. Attendee-side changes to RSVP, description, and roster still sync normally. Meetings

Jul 13, 2026

Present and capture, in one click

NewCapture any scheduled meeting through your computer's audio. The pre-call event card gets a small menu next to Join Meeting on native Tana meetings. Pick Capture External Meeting from it and Tana converts the event to an external capture and starts recording through your computer's audio in one action, so a meeting you scheduled as a Tana call can be captured the same way as one you're attending on Zoom, Teams, or Google Meet. Available on the desktop app before the call starts. Meetings
ImprovedPresent, from the meeting toolbar. A new Present button in the meeting toolbar opens one palette that owns everything you can put on the shared stage: a screen or window share; a fresh blank Doc or Canvas created on the meeting and presented immediately; the meeting's pinned docs, the docs already captured from it, and your recently edited docs, each surfaced once in the earliest group that claims it; and typeahead search across the workspace once you start typing. Pick anything and it pins to the meeting and starts presenting. While a presentation is running, one Stop Presenting row at the top of the palette ends whichever session is going. Screen sharing and blank-doc creation move into the palette from separate toolbar buttons. Meetings
ImprovedSee what the AI is still working on after the call. Once a call ends, the For Review section on the meeting surface now says something instead of staying blank while the wrap-up extracts outcomes. An Extracting items... row appears while it is running, so you can tell it hasn't finished yet. When you have worked through the queue the section reads You're all done!, and when extraction produced nothing at all it reads Nothing to review from this meeting, so an empty section no longer looks the same as one that is still thinking. Meetings, Agents
ImprovedCapture permissions checked before recording, not during. Before Tana starts a system-audio capture from any entry point (the small pre-meeting window, the Today page, the event card menu, or the meeting widget), it now checks that macOS or Windows has granted access to your microphone and system audio. If either is missing, Tana brings its window to the front and opens Settings, Permissions instead of silently starting a recording with no sound. Grant the missing access and try again. Meetings, Apps
ImprovedMeeting tiles on Today, with pending proposals. Meeting tiles on the day list now put the AI-written tagline right after the title on the same line, put the avatar stack on its own row below, and mix pending AI proposals into the strip of pinned items and accepted outcomes, so a rich meeting with no manually pinned docs still shows something concrete. Past events that never got a wrap-up tagline (so, most likely didn't actually happen) render at half opacity, so meetings that did happen stand out. Today, Meetings
ImprovedA friendlier Connect Calendar prompt on Today. The Today page's empty state when you haven't connected a calendar yet is now a proper card with Google and Outlook logos, a short pitch, and a row of animated skeleton event rows that fade in and out to hint at what the day will look like once you're synced. A menu on the card dismisses it; while dismissed the card collapses to a bare Connect Calendar button rather than disappearing, so you can still get to it from the day view. Today
ImprovedPresented documents fill the meeting stage edge to edge. When someone presents a document in a meeting, the panel now fills the stage from one edge to the other. The text still sits in a centered reading column, but the panel background covers the whole tile and the scrollbar rides its edge, so the presentation reads as a single stage rather than a letter-boxed one. Meetings
InfoAttribute filters and AI field search are temporarily off. The attribute filters on typed entries, and the AI's ability to search by those field values, are temporarily unavailable while we finish a backend update behind them. They will be back on shortly, and nothing you have set up is affected. Types, AI chat