Start, schedule, or capture external meetings right from Today

ImprovedStart a Tana meeting, or capture one held in Zoom, Meet, or Teams. The top of the Today page now has two action cards. New Meeting is the main path: start an ad-hoc Tana call or schedule one from the same form (add people, pick a time with Now plus a duration control or an explicit start and end, then Join Meeting to start right now or Create to schedule for later). External Capture is for the meetings you take in another tool like Zoom, Google Meet, or Teams: on desktop it captures the meeting's audio so you still get a Tana transcript and summary, and on the web it links to the desktop download. A Search meetings button in the calendar toolbar opens a search popover scoped to meetings, so you can jump to a past one without leaving Today. Meetings, Today
ImprovedThe AI can navigate a recurring meeting series. Ask the AI about a meeting that repeats and it can now hop between occurrences: what the previous or next one covered, what happened three weeks ago, or the whole series in one shot. It also knows the meeting you're currently scoped to is a recurring one, so questions like "what did we agree last time?" resolve without you having to name the series. Applies to your own calendar events. Meetings, AI chat
ImprovedDownload a meeting summary as Markdown. The Share button on the post-call Summary panel now offers Download Markdown, so you can save the whole summary (tagline, participants, key takeaways, topics, next steps) as a .md file. The same menu also carries Copy link, send to a member or agent, run a skill or integration, and start a chat about the summary, matching what Send to offers on any doc. Meetings, Docs

Jul 15, 2026

Never miss an upcoming Tana meeting

NewJoin upcoming Tana meetings from the desktop pre-meeting card. The always-on-top card that appears about two minutes before an external Zoom, Meet, or Teams meeting now also appears before internal Tana meetings with two or more people involved. Instead of Capture Now, it shows a Join Meeting button that brings the meeting's org window forward and drops you straight into the call, skipping Get Ready. Solo calendar entries and cross-org invites don't surface a card. While you're active in a Tana call the card parks itself and re-surfaces when the call ends, so it never covers what you're already doing. Meetings, Apps
NewInvite an attendee to your organization from the meeting card. Admins hovering an attendee in the meeting event card's attendee list see an Invite to organization icon on the row, if that person shares your corporate email domain but isn't yet a member. Clicking it opens Settings, Members with their email prefilled, so you can send the invite in one step from the meeting you're already looking at. Freemail domains (gmail, outlook, and so on) never trigger it, and non-admin viewers never see it. Meetings
ImprovedVoice agent answers about the recent conversation instantly. Ask the in-meeting voice agent what was just discussed and it answers right away, instead of pausing to look up the transcript first. Longer follow-ups that need workspace search, summaries, or writes are handed off to a background chat, so the voice conversation itself never stalls waiting for a slow tool call. Meetings, Agents
FixedMeeting summaries show when there's nothing to summarize. If a meeting didn't have enough conversation to write a summary from, the Summary panel now says so directly instead of showing a spinner that never finished. Meetings
FixedRight-clicking inside a document no longer risks deleting it. Right-clicking on a block's drag handle inside an open document could delete the whole document. The document-level right-click menu that hosted Delete has been removed. Everything it carried, including Delete, is still reachable from the document toolbar's more-actions menu, Send to, and the assignee row. Docs
FixedA meeting's title and time stay put once it's synced. Only the organizer's calendar sync can update the title, start, and end time of an already-synced meeting, so another attendee's calendar can no longer overwrite them. Attendee-side changes to RSVP, description, and roster still sync normally. Meetings

Jul 13, 2026

Present and capture, in one click

NewCapture any scheduled meeting through your computer's audio. The pre-call event card gets a small menu next to Join Meeting on native Tana meetings. Pick Capture External Meeting from it and Tana converts the event to an external capture and starts recording through your computer's audio in one action, so a meeting you scheduled as a Tana call can be captured the same way as one you're attending on Zoom, Teams, or Google Meet. Available on the desktop app before the call starts. Meetings
ImprovedPresent, from the meeting toolbar. A new Present button in the meeting toolbar opens one palette that owns everything you can put on the shared stage: a screen or window share; a fresh blank Doc or Canvas created on the meeting and presented immediately; the meeting's pinned docs, the docs already captured from it, and your recently edited docs, each surfaced once in the earliest group that claims it; and typeahead search across the workspace once you start typing. Pick anything and it pins to the meeting and starts presenting. While a presentation is running, one Stop Presenting row at the top of the palette ends whichever session is going. Screen sharing and blank-doc creation move into the palette from separate toolbar buttons. Meetings
ImprovedSee what the AI is still working on after the call. Once a call ends, the For Review section on the meeting surface now says something instead of staying blank while the wrap-up extracts outcomes. An Extracting items... row appears while it is running, so you can tell it hasn't finished yet. When you have worked through the queue the section reads You're all done!, and when extraction produced nothing at all it reads Nothing to review from this meeting, so an empty section no longer looks the same as one that is still thinking. Meetings, Agents
ImprovedCapture permissions checked before recording, not during. Before Tana starts a system-audio capture from any entry point (the small pre-meeting window, the Today page, the event card menu, or the meeting widget), it now checks that macOS or Windows has granted access to your microphone and system audio. If either is missing, Tana brings its window to the front and opens Settings, Permissions instead of silently starting a recording with no sound. Grant the missing access and try again. Meetings, Apps
ImprovedMeeting tiles on Today, with pending proposals. Meeting tiles on the day list now put the AI-written tagline right after the title on the same line, put the avatar stack on its own row below, and mix pending AI proposals into the strip of pinned items and accepted outcomes, so a rich meeting with no manually pinned docs still shows something concrete. Past events that never got a wrap-up tagline (so, most likely didn't actually happen) render at half opacity, so meetings that did happen stand out. Today, Meetings
ImprovedA friendlier Connect Calendar prompt on Today. The Today page's empty state when you haven't connected a calendar yet is now a proper card with Google and Outlook logos, a short pitch, and a row of animated skeleton event rows that fade in and out to hint at what the day will look like once you're synced. A menu on the card dismisses it; while dismissed the card collapses to a bare Connect Calendar button rather than disappearing, so you can still get to it from the day view. Today
ImprovedPresented documents fill the meeting stage edge to edge. When someone presents a document in a meeting, the panel now fills the stage from one edge to the other. The text still sits in a centered reading column, but the panel background covers the whole tile and the scrollbar rides its edge, so the presentation reads as a single stage rather than a letter-boxed one. Meetings
InfoAttribute filters and AI field search are temporarily off. The attribute filters on typed entries, and the AI's ability to search by those field values, are temporarily unavailable while we finish a backend update behind them. They will be back on shortly, and nothing you have set up is affected. Types, AI chat

Jul 10, 2026

A pre-meeting hub

NewOne card for every meeting, before the call. Open any upcoming meeting and its left column is a single event card that holds everything you need before the call: a Join Meeting or Capture Meeting button and an Open in calendar link at the top; the full attendee list grouped by RSVP status (Going, Maybe, Not going, Awaiting reply), with anyone already in the call promoted to an In call group at the top; inline rename and reschedule for organizers; the provider's meeting URL in a copyable field alongside Move to Tana for organizers of a synced Google Meet, Teams, or Zoom event; and Invite and Copy guest link pinned at the foot of the roster. Clicking the meeting title during or after the call reopens the same card, so you can edit inline from any phase. Meetings, Today
NewAI jobs, all in one place. The compact digest now has a running list of what the AI is doing right now during the meeting: capture runs from the meeting toolbar, skill runs, and voice-delegated chats each show as a single row with a live progress glyph while streaming, and a settled indicator when they close (N to review when the run produced proposals, Done when it closed clean, or a red X for empty). Click a row to jump into the chat that produced it. During the call the list collapses to the newest row plus two fading teasers so it stays out of the way; outside the call the full list renders plainly. The results themselves still flow into For Review and Outcomes on the surface, so this is the what's-in-flight indicator, not another feed. Meetings, Agents
NewPresent a document or canvas in a meeting. Pick a pinned document or canvas and choose Present document from its menu to put it at the center of the meeting as a shared reading or drawing surface. You edit it live while everyone follows along read-only, with your caret or cursor visible so they can glance ahead or drop a note in chat. Followers auto-scroll to stay with you (camera-follow for canvases), with a Follow button if they scroll away and want to catch back up. Guests in the meeting can be given access with one click, so an external attendee can follow the same live document without screen sharing. Meetings
NewA sidebar you can pin things to. The sidebar is now a flat primary nav with a Pinned section of your own entry points at the bottom. Drop any item onto the sidebar to pin it, drag pins to reorder, drop one onto a section header to file it there, and right-click anywhere to make a new section for related pins. Pins are per-user, so everyone curates their own set. The Library section above it is where all the organization's docs, meetings, tasks, types, chats, agents, people, skills, canvases, and spaces continue to live. Interface
NewSettings, Permissions: recover mic, camera, and screen access in one place. A new Permissions section in Settings shows the current status of the four capture permissions Tana needs, so you don't have to guess whether your browser or the operating system is the one blocking capture: microphone, camera, screen recording, and system audio. Each row shows whether access is granted, denied, or not yet requested, with a per-permission action to recover it: Enable prompts you where the operating system supports an in-app prompt, Open settings deep-links you where the system toggle is the only path, and macOS screen recording asks you to Restart Tana once granted. Apps, Meetings
ImprovedCapture external meetings out of the box. Capturing the meetings you hold in Zoom, Teams, or Google Meet through your computer's audio is now on by default on the desktop app for macOS and Windows, so there is nothing to turn on first. A small window opens just before each scheduled meeting so you can start recording in one click. Meetings
ImprovedA quieter live digest during the call. The digest in the collaborative surface has been rebuilt around one live control and one clickable timeline. The transcription toggle is now a single pill that swaps between On the Record and Off the Record; off the record dims the whole digest, and also pauses screen-share capture and external-meeting capture, so it stops all recording, not just words. The section timeline defaults to collapsed, showing the most recent section plus two faded ghost rows; click any ghost row to expand the full list, and click a section title to open the Capture popover scoped to that topic's transcript span. A View transcript button sits at the far right of the same row, and a hover Copy transcript button on each section copies its lines grouped by speaker. Meetings
ImprovedPreview your workspace before your first meeting. The last step of onboarding, right before the welcome meeting, now shows the workspace Tana has generated for you: your organization's name, a couple of spaces and the agent Tana picked for your industry as avatar pills, and two or three example items pinned to your welcome meeting as example cards. If the bootstrap is still running when you arrive at the step it shows a skeleton, and it never blocks the meeting on it. Apps
ImprovedRicher past-meeting cards on Today. Past events on the Today view now show each outcome and pin card with a type indicator (typed entities render their coloured Type badge, other docs show their doc-type icon and label) and a cover thumbnail when the item has one, instead of a bare title. The meeting's tagline, the short serif line Tana writes for the conversation, sits above the outcome strip. Today, Meetings
ImprovedThe AI explains why it can't read an event. When you ask the AI to open a meeting it can't load, it now says which of three things is going on instead of showing an internal error: this event doesn't exist or has been deleted, you don't have access, or loading it timed out. The same wording is already used for transcripts and other kinds of documents; the event tool was the last gap. AI chat, Meetings
ImprovedEnd the capture, land on the meeting. Pressing End on the small always-on-top window that runs a system-audio capture of an external meeting now takes you straight to the meeting you just recorded, so the wrap-up notes and outcomes are one click away. Meetings
FixedSystem-audio capture records Teams, Zoom, and Meet on Windows. System-audio capture on Windows now records the audio from every Teams, Zoom, and Google Meet call, including on the latest Windows 11 builds. If a meeting app switches your output device in the middle of a call, the capture follows the new device instead of dropping the audio. Meetings
FixedThe system-audio capture window no longer pinch-zooms. The small always-on-top capture window that appears before an external meeting is now zoom-locked, so a two-finger pinch on the trackpad no longer makes it grow or shrink out of layout. Meetings

Jul 8, 2026

A voice for your meeting agents

NewPick a voice for your meeting agents. Organization Settings has a new Voice picker that sets the default voice for Tana's built-in voice agents, including the solo meeting agent and the onboarding agent. Each voice has a Play button next to it that speaks a short sample in your organization's language, so you can audition before saving. Per-agent voices you have set on custom agents still win over this default. Agents, Meetings
ImprovedA cleaner Who are you meeting with picker on Meet now. Clicking Meet now on Today opens a redesigned picker where you can copy a guest link, start a solo screen-share session, or pick people from workspace suggestions. When Tana can send real calendar invites the confirm button reads Invite; if you haven't chosen a default calendar to send from it reads Add, with a footer explaining what will happen. Meetings, Today
ImprovedExternal meetings: a persistent details card and Resume capture. Synced Zoom, Google Meet, and Microsoft Teams events now show a consistent details card with the platform's join link, and for the organizer a Move to Tana button, across every phase of the meeting. Once you've finished a system-audio capture of the meeting, a Resume capture button in the meeting toolbar lets you restart the capture without leaving the meeting view. Meetings, Today
ImprovedRecover from a calendar sync error from the Today view. When a connected Google or Outlook calendar's sync is failing, a Sync now callout now appears above the Today view. If the connection has been dropped and needs re-authorizing, the callout turns red and offers a Reconnect calendar button that jumps to the right settings page. Calendar Settings shows a matching Sync error or Needs reconnect badge on the affected account with a hover explanation. Today
ImprovedNative meeting capture: fewer double recordings. If a teammate is already capturing the same external meeting with system-audio capture, the recorder card now names who is capturing and asks you to confirm before starting a second recording. The small always-on-top window for the upcoming meeting shows the same note in place of the Capture Now button, so you don't accidentally kick off a duplicate recording. Meetings
ImprovedVoice agent audio quality. The voice agent's playback now follows the output device you have picked in the meeting, so it plays through the same speakers as everyone else. Echo and self-interruption are reduced, and your own voice is transcribed more reliably while it's speaking. Meetings, Agents