Send your meeting bot on holiday - the Tana AI Meeting Notetaker is here

We've all been there. You're in an important meeting, trying to juggle between taking notes, staying engaged in the conversation, and hoping you don't miss that crucial detail. Or worse, dealing with clunky meeting bots that announce themselves to everyone, create privacy concerns, and still somehow miss half the conversation. Today, we're changing how you capture and act on your meetings forever.

Tana now offers a fully integrated AI meeting notetaker as part of the desktop experience. You can use it to transcribe meetings, generate summaries, and link notes directly to your work - without needing to install a plugin or add a bot.

Meetings are the start of workflows

In Tana, we believe meetings are more than just conversations – they're the start of workflows. Every meeting usually ends with some kind of task that needs to be followed up on, and these easily get lost when juggling multiple systems for meeting recordings and task management. In Tana, you can tailor task management and other workflows so they fit your unique style and needs.

That's why we have now built botless meeting transcription directly into Tana Desktop. No more awkward bot announcements. No more missed insights.

What is the Tana meeting notetaker?

The Tana meeting notetaker is an AI-powered tool built into the Tana Desktop app (for both Mac and Windows) that records system audio and generates live, timestamped transcripts. You’ll never have to scramble to keep up with the conversation again.

Key features:

• AI notetaker that doesn't join meetings – no bots, no guest links, no disruption
• Works with any meeting tool – Zoom, Google Meet, Microsoft Teams, Slack calls, or even livestreams and videos
• Works with in-person meetings - captures audio from all participants in the room, or from lectures, conferences etc.
• Effective meeting note taking in real time – follow the live transcript as people speak
• 61 languages supported – with auto-detect and seamless switching during the conversation
• Ready-made templates – for hiring, user interviews, investor meetings, and more
• Support on both Windows and Mac (Tana Desktop App)
• One-click on notification - starts transcription, join the call, and open your Tana meeting note.
• Speaker separation - Tana will try to separate speakers (based on voice, best effort).
• Pause button - for privacy on sensitive topics or meeting breaks.
• Summary auto-generated after the meeting.
• Suggestion for action items, so you can easily tag to have them flow into your task system.
• Integrates with your tasks, people, and projects – turn tasks from meetings into action instantly.

One click to start meeting note taking

If you have synched your Google calendar to Tana, the Desktop app will send notifications that makes it effortless to start transcribing your meetings:

• One click on notification: starts transcription, join the meeting and open Tana, directly from your desktop notifications.
• Meeting detection: On Mac, Tana detects when you’re opening a meeting link and offers to start transcribing immediately, so you never miss a moment.
• Tag any node: If you have not synched your calendar, you can simply add #meeting to any node, fill in the start time and this will also trigger a notification.

Everything flows directly into your Tana workspace, where AI can help you summarize, extract action items, or link the meeting content to relevant people and projects.

Meeting note taking for easy follow-up

Tana isn’t just another transcript tool. It’s designed for people who actually need to do something after the meeting. If you have back-to-back meetings all day, the list of follow-ups can become long.

The meeting notetaker will suggest action items from the transcript, that you can easily tag as Tasks to make them flow into your task dashboard.

That’s why the Tana meeting notetaker is especially useful for:

• Project managers – Keep a record of decisions, assign tasks, and track follow-ups. Try the Project template.
• Product managers and user researchers – Record customer calls or product discovery interviews, then analyze the meeting notes and transript to convert insights to impactful product changes. Try the User interview template.
• Investor meetings - Stay focused while the meeting notetaker captures all the feedback and signals, so you can follow up like a million dollars. Try the investor meeting template.
• Busy managers and team leads – Let AI handle the details while you stay engaged or lead meetings. Tag the action items to get them all in your task dashboard.
• Consultants - Capture all the client's needs and instructions, and link them to the project.

Every meeting becomes part of your structured knowledge base, not a one-off doc buried in your drive or in a siloed meeting note-taking app.

Tana makes it possible to build AI chat agents (like custom GPTs) that lets you explore and extract information from the meeting note transcript.

AI transcription that works with headphones

Forget clunky bots or third-party apps. Meeting transcription in the Tana Desktop app uses system audio recording to capture everything you hear in real time, even if you’re wearing headphones.

• Transcribes system audio, so every voice and shared audio in your meeting is transcribed.
• Timestamped transcripts with speaker separation (based on best effort, for highly accurate speaker separation you'll need to use the Tana Meeting Agent).

It’s part of Tana’s core philosophy: making structured information feel as natural as conversation itself.

Support for 60+ languages

No matter where your team is or what language you’re speaking, the meeting transcription adapts:

• Supports over 60 languages from English to Japanese to Spanish
• Auto-detect mode - No manual switching needed
• Dynamic switching lets the AI flow with your conversation, even when you change language during conversation

Which languages are supported?

The Tana meeting notetaker supports live transcription in over 60 languages, including Spanish, French, German, Italian, Portuguese, Dutch, Russian, Chinese, Japanese, Korean, Arabic, Hindi, Bengali, Turkish, Vietnamese, Polish, Ukrainian, Romanian, Czech, Swedish, Norwegian, Finnish, Danish, Greek, Hebrew, Thai, Indonesian, Malay, Filipino (Tagalog), Swahili, Hungarian, Slovak, Slovenian, Croatian, Serbian, Bulgarian, Lithuanian, Latvian, Estonian, Albanian, Icelandic, Macedonian, Georgian, Armenian, Persian (Farsi), Urdu, Pashto, Nepali, Sinhala, Tamil, Telugu, Kannada, Malayalam, Marathi, Gujarati, Punjabi, Burmese, Khmer, Lao, Mongolian, Kazakh, Uzbek, Turkmen, Tajik, Azerbaijani, Basque, Galician, Catalan, Welsh, Irish, Scottish Gaelic, Afrikaans, Zulu, Xhosa, Amharic, Tigrinya, Somali, Hausa, Yoruba, Igbo, Maori, Samoan, Tongan, Fijian, Hawaiian, Cantonese, Mandarin, and Taiwanese.

Use your meetings as context for AI

Most transcription tools just spit out words. In Tana, your meeting transcripts will be valuable input that can be used to start workflows, or compound your existing knowledge:

• Link meetings to people, companies, projects
• Chat with meeting transcripts: press Space below the meeting notes to start an AI chat with the meeting notes as context.
• Use AI agents to re-format, process or extract information from the meeting

By combining real-time transcription with AI that that understands the data and can be adapted to your workflow, Tana transforms raw meeting data into readable, understandable information ready for you to act on. Explore templates with AI agents.

Try it now

Tana’s AI meeting notetaker is now available in the Tana Desktop app for Mac and Windows.

Whether you're looking for note taking for meetings as a project manager, want a better way to capture meeting notes without a bot, or just want AI that doesn’t feel generic, the Tana meeting notetaker is waiting for you.

Try it free for 14 days.

No bots. No fluff. Just structured, useful meeting notes.

Start every meeting with the confidence that no detail is lost - and let Tana help you turn those conversations into action.